Best File Servers

PC for all

Think of your crazy aunt’s photo album and SharePoint document management as similar entities. Yes, she probably has one too many cats, and is a little overprotective of her newspapers from previous decades; but if there’s one thing your aunt is good at, it’s keeping the family photo collection in pristine condition.

Album after album is filled with memories from your childhood, your grandparents, your cousins and neighbors. And the best thing about your aunt’s photo albums? They are organized by date, time, family members, event, and indexed in the back for your convenience. Your aunty has organized the albums obsessively for years, and now a photo of every embarrassing haircut you ever had is available on demand.

Data Storage, the Efficient Way

There are a lot of similarities between a well-kept collection of family photos and healthy document management. Think about how much content you create or work with every day, and multiply that by the amount of members in your team, and then add on the number of teams across your company—you need to be even better at managing documents than your aunt to keep on top of it all. If you ever want to find anything again at work, you’ve got to have a good digital filing system in place.

Traditionally, companies have used on-premises file servers to store their corporate data. This is often a common drive, like an f-drive or an o-drive, that is accessible from the connected desktops in the office. When first introduced, it was a big leap forward for businesses; employees could save documents to a shared drive and not have to worry about files or other content getting hidden away in personal hard drives or inboxes.

However, the shared drive isn’t perfect: people forget to store their files in the company drive all the time, and they wind up having to scour their inbox for that important piece of data, or spend too long ‘hunting down’ content from colleagues who are across the hall, or out of the office entirely. With traditional file servers there are gaps in collaboration; often content gets duplicated and old versions get mistaken for the latest incarnation, etc.

All of these things are a hindrance to collaboration; they cause mix-ups in communication, and can really damage the efficiency of the company’s work practices, which consequently hampers the bottom line.

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